PromoNotes documentation

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Instructions for preparing graphic files

To ensure the highest print quality and efficient order fulfillment, we have prepared detailed instructions for preparing graphic files. This document contains all key guidelines regarding formats, bleeds, colors, typography, and rules for embedding graphics and fonts. It is intended for graphic designers and persons responsible for preparing materials for printing on behalf of our customers. Please read the instructions carefully before sending your production files. Correctly prepared files significantly reduce processing time and minimize the risk of errors.

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Exclusions

The "Exclusions" document contains a set of illustrations and examples that show potential technological phenomena that may occur during the production of our products. They result from the specific nature of the raw materials used and the bookbinding and printing processes, which, despite the highest control standards, may cause certain visual or functional differences. This material is intended to make customers aware of which features do not constitute grounds for complaint, as they fall within the limits of technologically acceptable deviations. We encourage you to carefully read the document before accepting the design and placing an order.

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Templates

Check out the available templates and choose the accessories that best suit your brand's character. If you want to see our products up close, learn about their actual color and texture—write to us! We will be happy to send you samples of materials and raw materials so that you can personally experience their quality and haptic effect.

Downloadable templates

Ready-made card templates

Be inspired by our ready-made templates for notebooks and various types of planners. By using them, you can significantly speed up the process of creating your own personalized design.

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Catalog of die-cut notebook shapes

Give your notebooks a unique look!

Calendars

Desk calendars 2027

Shorten your design time and choose proven solutions. In our catalog, you will find ready-made calendar designs for various desk calendar formats – classic, modern, with space for notes or branding. It is a practical source of inspiration that will help you quickly create an aesthetic and functional advertising product.

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Promonotes 2025 Catalog

Discover the new PromoNotes catalog – you will find examples of our most popular products and ideas that will help your company stand out. The catalog is full of product inspiration, new products, and proven solutions in the field of paper advertising. Browse through it and see how our notebooks, sticky notes, calendars, and office gadgets can support your brand every day.

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Mindnotes® 2026 notebooks

Discover the Mindnotes® catalog—a collection of elegant, personalized notebooks that combine functionality with premium aesthetics. It is an inspiration for brands that want to build their image through high-quality paper products, tailored precisely to their needs and expectations.

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Mindnotes® 2026 book calendars

We are proud to present the new, exceptionally rich and inspiring collection of Mindnotes® 2026 book calendars. What sets our calendars apart is the possibility of full personalization – from the cover design to the individually designed calendar, perfectly tailored to the needs and visual identity of your brand.

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Mindnotes® stitched notebooks

They combine elegance and durability. The covers of our stitched notebooks are made from special papers such as ORGANIC SPIRIT. Organic Spirit is an eco-friendly line of papers made with the addition of organic residues (such as olives, coffee, kiwis, cherries, lavender, hazelnuts, and almonds) replacing up to 15% of the virgin wood pulp. Organic Spirit, which is FSC® certified and GMO-free, contains 40% recycled post-consumer waste, and the energy used to produce it comes from 100% renewable sources. The carbon footprint is reduced by 20% thanks to the use of by-products and 100% renewable energy.

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The unique NEWAPPPLE collection

This collection offers Mindnotes® notebooks and book calendars, as well as other products made from bookbinding veneer and apple paper. Newapple paper is made from organic products that replace up to 15% of the cellulose from trees. Newapple paper is an elegant, environmentally friendly, and completely biodegradable paper made from industrial waste that is a by-product of apple processing. Apple paper is natural, warm, and pleasant to the touch, characterized by its ivory tone, lightness, and elegance. It is eco-friendly, sustainable, and 100% recyclable. 39% natural apple waste was used in the production of NEWAPPLE bookbinding veneer. NEWAPPLE is an eco-friendly alternative to traditional covering materials.

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European Funds – implementation of new printing technology

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Offer: sticky notes with digital printing

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Certificates and standards

At PromoNotes, we focus on quality, transparency, and environmental responsibility. Our production processes are based on recognized international standards, as confirmed by the certificates we hold.

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The environment – our daily concern and challenge

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Environmental policy

At PromoNotes, we operate in the spirit of environmental responsibility. As a manufacturer of paper products, we consciously minimize our company's impact on the natural environment, guided by the principles of sustainable development, compliance with legal regulations, and international environmental standards.

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Waste management

Sustainable waste management is one of the key elements of our environmental responsibility. At PromoNotes, we not only minimize the amount of waste we generate, but also ensure that it is properly sorted and recycled in accordance with applicable regulations and industry best practices.

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Education and engagement

We believe that real change begins with awareness. That is why at PromoNotes we focus on environmental education and the active involvement of employees, partners, and customers in environmental protection activities. We want sustainable development to be not only a company strategy, but also an everyday attitude for each of us.

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Corporate social responsibility

At PromoNotes, we understand that social responsibility is the foundation of sustainable development. We operate ethically and transparently, focusing on fair business practices and respect for the rights of employees and local communities.

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Team

People are the most important part of PromoNotes. It is thanks to their commitment, knowledge, and passion that we can create products that meet the highest standards of quality and sustainability.

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Cooperation with universities

At PromoNotes, we believe that innovation and development begin with education. That is why we have been actively cooperating with universities for years, supporting scientific projects, sharing industry experience, and building bridges between the academic world and business.

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Organizations

PromoNotes has been actively involved in the promotional products industry for many years, being a member of numerous prestigious organizations both in Poland and internationally. Membership in these structures gives us access to knowledge, exchange of experiences, new standards, and innovative solutions that help us to continuously develop.

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Occupational health and safety policy

At PromoNotes, occupational health and safety are an integral part of our business. We treat them not only as a legal obligation, but above all as an expression of our responsibility for the health and lives of our employees. Our health and safety policy is based on the principle of continuous improvement and the commitment of the entire team to building a safe working environment.

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Supplier Code

At PromoNotes, we believe that social responsibility, respect for human rights, integrity, and care for the environment should apply not only within our organization, but also throughout the entire supply chain. That is why we have developed a Supplier Code of Ethics, which forms the basis for cooperation with our business partners.

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Mission and vision

PromoNotes' mission is based on a deep-rooted passion for creating high-quality, personalized promotional stationery products. For over 30 years, we have been providing our customers with solutions that combine aesthetics, functionality, and promotional value. Our activities are characterized by professionalism, attention to detail, and strong relationships with business partners. It is quality, flexibility, and innovation that define our daily work.

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Quality policy

For over 30 years, PromoNotes has been developing as a European leader in the production of personalized paper promotional materials. Our priority is to deliver the highest quality products while respecting the principles of sustainable development.

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Integrated Management System Manual

The Integrated Management System (IMS) Manual is a key document describing how the quality, environmental, health and safety, and CSR management systems operate at PromoNotes sp. z o.o. Its purpose is both to support employees in implementing the quality policy and to ensure transparency of operations towards customers and external stakeholders.

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Whistleblowers

At PromoNotes, we operate in accordance with applicable whistleblower protection laws and have an internal procedure for reporting irregularities. We provide secure, confidential, and accessible communication channels for anyone who wishes to report potential violations of the law, internal procedures, or ethical principles. Each report is treated with due diligence, and whistleblowers are protected from retaliation.

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General contractual terms and conditions GCTC

Our partnership with PromoNotes is based on clear and transparent principles that ensure the security and efficient fulfilment of every order. Our General Contractual Terms and Conditions cover, amongst other things, matters relating to quotations, design approval, delivery times and complaints. Please refer to the detailed GTCT document available below.

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Privacy Policy

PromoNotes attaches great importance to the protection of personal data. We process it in accordance with the applicable provisions of the GDPR, ensuring transparency, security, and full control over the data of our customers and contractors. Detailed information can be found in our Privacy Policy available below.

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Cookie policy

The PromoNotes website uses cookies to ensure the proper functioning of the site, analyze traffic, and tailor content to user preferences. By using our site, you consent to their use in accordance with the current Cookie Policy. Details about the cookies used can be found in the document below.